Planning a recognition event requires creativity, time management, and acute attention to detail.

Brainstorm with the event coordinators in your organization to prepare a pre-event checklist. Include the details of the task, responsibilities, appropriate contact person, and the deadline.

You can also use the checklist below to help you get started:

• Set Event Date
• Determine Location
• Send Invitations
• Determine Final Guest Count
• Identify Award Recipients
• Choose Award(s)
• Set Budget
• Choose Theme
• Notify Presenters
• Notify Award Winners

Click here to download a Sample Pre-Event Checklist.

The requirements for your recognition event will vary depending on the type of recognition program, including day-to-day, formal, and informal. Formal recognition programs often involve a structured nomination process and include an awards ceremony where employees receive recognition in a formal setting. When planning a formal recognition event, consider the following questions: 

• Who should present? The highest-ranking manager who personally knows the employee and their accomplishments.  
• What should I say? Know exactly what is being recognized. What contribution has this employee made to the company?

Do not mix good comments with bad, focus on the very best things.

• Explain the symbolism behind the award. Explain how it relates to the company goals and values.
• Ask others to prepare comments.
• Ask the recipient to make comments.